wpc canada

Visa and Travel

If you need a travel visa, begin the visa application process now! We strongly encourage you to apply for your visa as early as possible. Strict security requirements may cause delays in visa processing. More information about applying for a visa to Canada is available below.

Please note: All paid and complimentary registrations are entitled to a visa invitation letter. Please complete your registration and request for the letter by logging in to your account. It is the duty of the attendee to obtain the necessary documents for entry to Canada. The invitation letter does not guarantee the approval of your visa application nor does it obligate the 24th World Petroleum Congress to assist you in obtaining a visa. Also, the 24th World Petroleum Congress will not be liable to pay any expenses incurred by your application.

 

Electronic Travel Authorization (ETA) 

Submission of Applications

Please refer to IRCC website to learn about a temporary resident visa (visitor visa) and the process to apply for one. Find out if you need a visa to travel to Canada: https://www.cic.gc.ca/english/visit/visas.asp.

Applicants can apply for a temporary resident visa (visitor visa) through one of the two options listed below, please use the Special Event Code: 23WPCC and follow the instruction.

IRCC Portal (TReApp) IRCC website 

Link: https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/about-visitor-visa.html

  • To ensure applications are tagged with the Special Event Code listed above, applicants are asked to enter the Special Event Code under the “Special Event Information” section of the TReApp; OR 

Link: https://www.canada.ca/en/immigration-refugees-citizenship/services/application/account.html

  • To ensure applications are tagged with the Special Event Code above, applicants are asked to select “Other” under “Purpose of Trip” and insert the Special Event Code in the free text box.   
  • Applicants applying to attend an event hosted by the government of Canada are exempt from the TRV and biometric fees, they can self-identify by applying through this option.   When they are asked whether they will be paying fees with their application or whether they meet an exemption. If they choose that they meet an exemption, they will be prompted to upload proof/an explanation of how they meet an exemption when they get to the document upload page. 

Please note that visa applications are considered on a case-by-case basis based on the information presented by the applicant. The onus is on the applicant to show that they meet the requirements for a temporary resident visa. While a special event code has been assigned to your event, it does not offer any advantage to the applicant, in terms of a positive visa outcome. The applicant must meet all the eligibility criteria in order to receive a visa.

Processing Time

Processing times for visa applications vary depending on the visa office and the time of the year. Participants are encouraged to check processing times to find out how long it takes us to process most applications. Each application is different and takes a different amount of time to process. We can give you an estimate, based on your application type. If you’ve already applied, learn how to check your application status.

Link: https://www.canada.ca/en/immigration-refugees-citizenship/services/application/check-processing-times.html

Participants are encouraged to apply at least 12 weeks in advance of their departure date to ensure they receive the visa in time for the start of the event.

Biometrics Expansion

Since the summer of 2018, when you apply for a visitor visa, study or work permit (except for U.S. nationals), or permanent residence you need to give your fingerprints and a photo. To facilitate repeat travel to Canada, applicants for a visitor visa, study, or work permit will only need to give their biometrics once every 10 years.

For additional information on whether or not you require a biometric, please refer to our fast facts about Biometrics.

Link: https://www.canada.ca/en/immigration-refugees-citizenship/campaigns/biometrics/facts.html